Location: Bloomington, MN
Schedule: Monday-Friday, Standard Business Hours
Employment Type: Direct Hire
Compensation: $56,000-$70,000 annually, depending on experience + bonus opportunity

Join a Growing Industry with Long-Term Career Potential

We are seeking a detail-oriented and highly organized Office Coordinator to support a dynamic Real Estate team within a rapidly growing industry. This position serves as a key administrative partner, helping manage contracts, landowner records, payment-related documentation, and day-to-day coordination activities that support large-scale development projects.

This role is ideal for someone with administrative, contract administration, real estate, title, banking, construction, property management, or customer service experience who enjoys working in a fast-paced environment and managing multiple priorities.

Responsibilities

• Serve as the primary intake point for real estate documents, agreements, and requests.
• Review incoming documentation for completeness and accuracy.
• Maintain and update ownership records, landowner information, parcel data, and payment records.
• Coordinate collection of W-9s and supporting documentation.
• Track contract obligations, notices, amendments, ownership changes, and key deadlines.
• Monitor requests and follow up with internal stakeholders to ensure timely completion.
• Respond to routine inquiries regarding documentation, payment administration, and account updates.
• Support quality control efforts by reviewing data and identifying discrepancies.
• Maintain organized electronic records and tracking systems.
• Assist with reporting, process improvements, and other administrative projects as assigned.

Qualifications

• 1-3 years of experience in administrative support, contract administration, real estate administration, accounts payable, payment administration, banking operations, title/escrow, customer service, or a related field.
• High school diploma or GED required; Associate's or Bachelor's degree preferred.
• Strong organizational and time-management skills.
• Exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to review contracts and supporting documentation and identify required actions.
• Experience maintaining confidential information with professionalism and discretion.
• Proficiency in Microsoft Excel, Word, Outlook, and Teams.
• Experience in real estate, construction, renewable energy, utilities, land management, property management, engineering, title, escrow, mortgage, or banking environments is a plus.

What We Offer

• Competitive salary plus bonus opportunity
• Comprehensive medical, dental, and vision coverage
• 401(k) retirement plan
• Paid holidays and generous paid time off
• Tuition assistance and professional development support
• Employee Assistance Program (EAP)
• Wellness resources and employee discount programs
• Pet insurance options

Why Join Us?

• Opportunity to support impactful, large-scale development projects.
• Exposure to multiple business functions and cross-department collaboration.
• Career growth opportunities within a stable and expanding organization.
• Team-oriented culture that values accuracy, service, and continuous improvement.
• Direct visibility to leadership and meaningful contribution to organizational success.

Apply today if you're an organized professional who enjoys managing details, supporting complex projects, and building a long-term career in a growing industry.